Apple+Mail

**Welcome to Apple Mail** media type="youtube" key="19m5V4qbjUE" height="345" width="420" align="center"

toc

Changing from Entourage to Apple Mail
(The best thing to do is to have your tech assistant do the conversion for you, so you don't risk losing anything.)
 * 1) Go to the Application Folder and Find Mail.
 * 2) Double click to open it. It should open to the set up page.
 * 3) Type in your full name, e-mail address and password. Click Continue.
 * 4) Choose Account Type to POP.
 * 5) Account Description - Type in School.
 * 6) Incoming mail server is mail.cysd.k12.pa.us
 * 7) Type in user name and password. Click Continue
 * 8) Incoming Mail Security - "Use Secure Socket Layers" should be clicked.
 * 9) Authentication - Password should be selected. Click Continue.
 * 10) Outgoing Mail Server Description should be "CYSD SMTP"
 * 11) Outgoing Mail Server is mail.cysd.k12.pa.us
 * 12) Make sure "Use Authentication" is clicked
 * 13) Enter your username and password and click continue.
 * 14) Outgoing Mail Security - "Use Secure Socket Layers" should be clicked.
 * 15) Authentification - Password should be selected. Click Continue.
 * 16) An Account Summary should come up. Click Create.
 * 17) Once Apple Mail opens, click on File - Import Mailboxes
 * 18) Select to import Data from Microsoft Entourage
 * 19) Keep check marks next to all folders you want to bring over. Uncheck those you do not want to bring over.
 * 20) Click Continue.
 * 21) Entourage will open - wait for the import to finish. All imported e-mail folders will be placed into a folder called Import.

Adding Groups created in Entourage to Apple’s Address Book
Groups will not transfer over to Apple's Address Book from Entourage. However, you can do the steps below to ensure all of your addresses come over so that you can assign them to groups and not have to type them all in by hand.
 * 1) Open Entourage.
 * 2) Open the address book in Entourage.
 * 3) Select a group by double-clicking it.
 * 4) Select all of the contacts inside by clicking the first name, holding down shift key and clicking the last name in the list - be sure to click on the blue dots in front of the names when doing this.
 * 5) Drag the highlighted list over into the main list of contacts on the right. A text box will come up for each contact - just click the red X at the top left of each box to close them. Those contacts should now populate the address book as individual entries.
 * 6) Click on File - Export.
 * 7) Select "Contacts to a list"
 * 8) Hit the right pointing arrow at the bottom.
 * 9) It will come up with a name to save the file and where. Keep the name "Contacts Export" and choose where you want it to save the file (someplace you can find it easily!)
 * 10) Click Done
 * 11) Now open Apple Address Book.
 * 12) Click on File - Import
 * 13) Locate your "Contacts Export" file you saved, click on the file and click open.
 * 14) Click OK.
 * 15) All addresses should appear under your "All Contacts" group in Apple Address Book.
 * 16) You can create new groups and drag them over from the list of all contacts as needed.

Creating a Mailbox/Folder
You can create mailboxes to organize messages. For example, if you receive messages from friends in a book club, you can create a mailbox to store all the messages related to the book club. You can organize your messages further by creating a mailbox for each author you read inside the book club mailbox.

Mailboxes are listed in the Mail sidebar. They look like folders but they store messages instead of files.


 * To create a mailbox:**
 * Choose Mailbox > New Mailbox, or click the Add (+) button at the bottom of the sidebar and then choose New Mailbox.
 * In the Location pop-up menu choose "On My Mac"
 * Type a name for the mailbox, and then click OK.
 * To add messages to the mailbox, just drag and drop them in!

You can create a mailbox within another mailbox (called a “subfolder”). In the sidebar, select the mailbox where you want to create the subfolder and then click Add (+) at the bottom of the sidebar.

Creating a Smart Mailbox
A Smart Mailbox displays related messages or to do items that are stored in other mailboxes, based on criteria you define. For example, you might create a Smart Mailbox that displays all messages found in all mailboxes from a specific sender.


 * To create a Smart Mailbox:**
 * Choose Mailbox > New Smart Mailbox, or click the Add (+) button at the bottom of the sidebar and then choose New Smart Mailbox
 * Use the pop-up menus and text fields to define the search criteria for the mailbox. If necessary, click the Add (+) button to add more search criteria.
 * If you’re creating a Smart Mailbox for messages and you want to include messages from the Trash and Sent mailboxes in your Smart Mailbox, select the checkboxes.

Address Book
Address Book provides a flexible and convenient way to store contact information for family, friends, and colleagues online. Because Address Book is integrated with Mail, iChat, and other applications, you can enter contact information once and have instant access to it from multiple applications.


 * To add a card for a new contact:**
 * Choose File > New Card or click the Add (+) button at the bottom of the Name column, or if you’re viewing cards only, in the lower-left corner of the window.
 * A new card is created with empty fields for the contact’s information.
 * Add contact information, pressing Tab to move from field to field.
 * If a field doesn’t apply, leave it blank; it won’t be displayed in the completed card.
 * If the contact is a company, select the Company checkbox. The icon for a company is a building.
 * To enter a two-line street address, press Return and add address lines. (You can add additional lines only to the street field.)
 * To add a field, click the Add (+) button next to a field on the card, or choose Card > Add Field and then choose a field from the menu. (The Add button for a field appears on the card only after you’ve entered a value in the existing field. For example, if “friend” is on the card, after you enter the name of your first friend, the button appears so you can add another friend. Some fields, such as birthday, can have only one entry; the Add button doesn’t appear for those fields.)
 * When you’re done adding information, choose File > Save, or click the Edit button, to save the card.

**Creating Groups or Folders**
Use groups and folders to organize your contacts by categories, such as family or friends, or to easily send email messages to several people at once.


 * To create a group or folder:**
 * If the Group column isn’t displayed, choose View > “Card and Columns,” or click the Column button in the upper-left corner of the Address Book window.
 * Click the Add (+) button at the bottom of the Group column and then enter a name for the new group or folder.


 * To add a contact to a group:**
 * Click All Contacts in the Group column.
 * Select one or more contacts in the Name column and drag them to the group or folder.

Attachments

 * To add an attachment:**
 * Drag the file into the message wherever you want the attachment to appear.
 * You can also click the Attach button in the toolbar, or choose File > Attach File.
 * IMPORTANT: An attachment will appear where ever you place your cursor....If you accidentally add it in the middle of your message, you can always drag it to a new location at the bottom of the message.


 * To attach a picture:**
 * Add the picture to the message in one of these ways:
 * Click Photo Browser in the toolbar to view available images, and then drag an image into the message.
 * Drag a picture from your desktop, the Finder, iPhoto, or another application into the message.
 * Click the Attach button in the toolbar or choose File > Attach Files, and then select an image file.
 * Adjust the image size using the pop-up menu in the lower right of the window.
 * Mail inserts the picture in its actual size. This could cause the message to exceed limits set by your email provider. If the message size in the lower left of the window appears in red, choose a smaller size from the pop-up menu.
 * Drag the image to the place where you want it to appear in the message.
 * If a recipient is using Mail or another email application that retains the order of the contents of your message, the recipient sees the attachment in the same location where you inserted it.


 * To specify where attachments are saved:**
 * By default, attachments are saved in the Downloads folder, accessible in the Dock. You can specify a different folder.
 * Choose Mail > Preferences and click General.
 * From the “Downloads folder” pop-up menu, choose Other and select a location.


 * To save an attachment:**
 * Drag the attachment to your desktop to save it there.
 * Control-click the attachment in the message body and then from the shortcut menu, choose where to save the attachment.
 * In the message header area, click Save (or Save All, if there are multiple attachments).
 * Choose File > Save Attachments and select a location.

Attaching pictures to messages
You can attach digital pictures or images to your messages.


 * To attach a picture:**
 * Add the picture to the message in one of these ways:
 * Click Photo Browser in the toolbar to view available images, and then drag an image into the message.
 * Drag a picture from your desktop, the Finder, iPhoto, or another application into the message.
 * Click the Attach button in the toolbar or choose File > Attach Files, and then select an image file.
 * Adjust the image size using the pop-up menu in the lower right of the window.
 * Mail inserts the picture in its actual size. This could cause the message to exceed limits set by your email provider. If the message size in the lower left of the window appears in red, choose a smaller size from the pop-up menu.
 * Drag the image to the place where you want it to appear in the message.
 * If a recipient is using Mail or another email application that retains the order of the contents of your message, the recipient sees the attachment in the same location where you inserted it.

You can select Edit > Attachments > “Always Insert Attachments at End of Message” to have attachments inserted at the end whenever you send a message with attachments, which may help Windows recipients.

Using Signatures[[image:Screen_shot_2011-08-18_at_10.04.37_PM.png width="414" height="306" align="right"]]
You can create prepared text, called a “signature,” to add to messages before you send them. For example, you might want to add your iChat account name or phone number at the end of your messages.


 * To create a signature:**
 * Choose Mail > Preferences, and then click Signatures.
 * Type up what you want your signature to be such as the example to the right.
 * You can create multiple signatures for each Mail account.


 * To add a signature to a message:**
 * In a message you’re composing, choose a signature from the Signature pop-up menu.
 * If a signature you expected to be in the pop-up menu isn’t there, check in Mail Signature preferences that the signature is included in those for the account.
 * If it’s not, you can add it.
 * Click All Signatures, select a signature in the middle column, and then drag it onto an account in the left column.
 * If you don’t see the Signature menu, click the Customize pop-up menu in the lower-left corner of the header area and choose Customize.
 * Select the Signature checkbox, and then click OK.
 * The Signature checkbox is available only if you have created a signature.

Adding events to iCal
You can select dates and times in messages and add them as events to a calendar in iCal.


 * To add an event to a calendar:**
 * In the message, move the pointer over a date or time anywhere in the text.
 * Mail detects the information and outlines it as a field with a pop-up menu.
 * Click the arrow and choose an option from the pop-up menu.
 * You can choose to use the information to create a new event in iCal, or to open iCal to that date so you can check your availability.
 * Edit the event card that appears, and then click “Add to iCal.”

Using Stationery in Messages
You can add a personal touch to a message by applying a stationery template, and even including photos. For example, if you’re writing friends to invite them to dinner, you can apply the Dinner template to make your message look like a professionally printed invitation.


 * To use stationery:**
 * In the New Message window, click Show Stationery.
 * To view the template choices, click a category, such as Announcements.
 * To apply a template to your message, click its thumbnail.
 * You can change the background color of some templates by clicking the thumbnail. For example, click the Daisies thumbnail several times to see different background colors.
 * When you decide on a template, you can click Hide Stationery to see more of your message.
 * To add images, drag a picture from your desktop or the Finder over a placeholder photo, if any exist in the template.
 * If you have images on your computer from using Aperture, iPhoto, or Photo Booth, click Photo Browser to view and select those images.
 * You can drag any folder of images onto the Photo Browser so the images are easily accessible.
 * If the image is larger than the placeholder photo, double-click the image to display a slider you can use to zoom in on an area of the photo. You can also drag the image around to show a specific area.


 * To remove** a template from your message, click the Original thumbnail in the Stationery category. Any text, images, or formatting that you had added are retained.

If you use a template often, you can add it to the **Favorites category**. Drag the thumbnail over the category list. To remove a favorite, select it and click Remove (x).

You can **create your own stationery**. In a new message, enter and format your text, add images, and then choose File > “Save as Stationery.” Your custom stationery will be available in the Custom category, at the end of the list.